WILLIAMSON COUNTY SOIL AND WATER CONSERVATION DISTRICT

ADMINISTRATIVE COORDINATOR

Position available: June 3, 2024 or after

Seeking a 40-hour per week employee with minimum starting wage of $18.00 or

more/hour (based on experience) plus benefits, with opportunity for pay increases

upon meeting training goals and a six-month review. Applicant must have

excellent people skills, with good oral and written communication skills. Creative

thinking is a plus. The District has many different activities and deadlines

throughout the year and this position must be highly organized with ability to

multi-task. Previous secretarial and/or agricultural experience, including

experience with QuickBooks and Microsoft Office, with an interest in conservation

is preferred. Must carry a valid driver’s license, be able to pick up/carry 50lbs, and

be able to walk long distances on rough terrain. Job responsibilities are listed

below:

A. ADMINISTRATIVE

1. Understand and assist the Board of Directors in following procedures for any

amendments to the District Operations Handbook, the District Act, the Open

Meetings Act, and agreements between the District and other agencies.

2. Prepare reports requested by BLWR, AISWCD, NRCS or any other cooperating

agencies and/or individuals.

3. Prepare for monthly board meetings: develop agenda, financial reports,

research administrative information and options necessary for Board decisions,

and provide leadership for Board committees.

4. Prepare and evaluate the Annual Budget with the Board and other staff.

5. Assist office personnel in current fundraising projects and seek additional

funding opportunities, such as new grant projects.

6. Attend necessary meetings, workshops, training courses, tours, etc. held by

BLWR, AISWCD, NRCS, Land Use Council, NACD or other cooperating agencies that

will enhance District programs.

7. Prepare Annual Report for the District.

8. Responsible for developing a system for efficient office administration, workload

accomplishment, and managing the District’s day-to-day administrative

operations.

B. EDUCATION / INFORMATION

1. Develop, organize, and promote District activities and materials.

2. Maintain a current listing of resources available for distributing information to

schools, teachers, libraries and community group leaders.

3. Participate in youth and adult conservation education programs such as: FFA

Soil Judging, Conservation Days at local schools, 4-H Judging, and other

presentations.

C. CLERICAL

1. Operate computer programs pertaining to SWCD & NRCS.

2. Handle all accounting for the district, including accounts payable/accounts

receivable, payroll, bank reconciliations, payroll tax filings, W2 and 1099 filings, and

compiling information for annual audits.

3. Maintain District and NRCS files, records, cooperator agreements, mailing list,

pictures, etc., as prescribed by the Board, NRCS and State guidelines.

4. Serve as office receptionist to SWCD and NRCS.

5. Take orders, prepare bills, receive payments, and maintain records for sale

materials such as trees, fish, flags, plat books, rental equipment, and newsletter

advertisements.

6. Responsible for updating files and tracking reconstitutions.

7. Make necessary arrangements for all meetings, workshops, tours, etc., as

directed by the Board.

8. Provide clerical support for field office.

D. TECHNICAL ASSISTANCE

1. Work with landowners and office staff to conduct field survey and design for

developing conservation plans to address resource concerns.

2. Assist office personnel with the Partners for Conservation Program.

3. Administer Contribution Agreement with NRCS for assisting with CRP, EQIP, and

CSP workloads.

4. Provide technical and administrative support as required.

5. Successful candidate will have opportunities to expand their scope of

responsibility as training allows. For example, engineering job approval,

conservation planning, nutrient management certifications and appropriate

computer skills.

E. CIVIL RIGHTS RESPONSIBILITIES

1. Display courteous and tactful behavior towards internal and external customers,

supervisors and co-workers. Project a positive and professional image of the

SWCD. Perform all duties in a manner which demonstrates fairness, cooperation,

and respect toward co-workers, office visitors and all others in the performance of

official business. Demonstrate an awareness of civil rights policies.

2. Assist in keeping the Civil Rights notebook up to date.

Selected candidate will be required to get fingerprinted and complete a

background check. May be subject to a drug test. Expected start date is

negotiable and as early as June 3, 2024. Send a resume to apply. Interviews will

begin May 27, 2024 and continue until filled.

Williamson County SWCD is an equal opportunity employer. All programs and services

of the Williamson County SWCD are offered on a nondiscriminatory basis, without

regard to race, color, national origin, religion, gender, sexual orientation, age, marital

status or handicap.

Job Type: Full-time

Pay: $18.00 per hour or more based on experience

Benefits:

• Paid Time Off

• Insurance (negotiable)

Experience:

• Administrative: 1 year (Preferred)

If interested please email resume to wcswcd1946@outlook.com or mail it to WCSWCD @ 502 Comfort Drive ste C Marion IL 62959